![]() ![]() List of Federal Unallowable Items of CostĪdvertising (only certain types are allowable)įundraising or Lobbying costs ( see Fundraising Flowchart) The federal government will not reimburse certain items of cost as well as expenses supporting specific activities. Departments may incur these expenses but they must code them as unallowable. Unallowable expenses may NOT be charged either directly or indirectly to the federal government.Īll costs at Stanford, regardless of funding source, must be coded as "allowable" or "unallowable" so they can be included or excluded from the indirect cost calculation as appropriate.Įxpenses that are unallowable for federal reimbursement may be reasonable and necessary business expenses permitted by the University. The federal government asserts that federal funds may not be used to pay unallowable expenses. Costs are defined as allowable or unallowable for reimbursement by the government in the Uniform Guidance. Once you determine a cost is allowable according to Stanford policy, you must determine whether it is allowable for reimbursement according to federal regulations. Or any costs specifically disallowed by school or department policy Interest charges incurred by individuals for late payment of their own personal bills Traffic citations for either personal or University vehicles University parking permits for employees or students Stanford Faculty Club dues for individual members Personal amusement, social activities, or entertainment (outside of activities directly related to University functions or purposes, including employee-employer relations, performance improvement, etc.) Prior to paying ANY cost, you must assure that it is allowed by Stanford University policy which does not allow reimbursement to individuals for costs incurred for: It is incurred on a sponsored project according to the terms & conditions and the Federal regulation It is identified and coded correctly according to Stanford policy and federal regulations (regardless of whether or not it's a sponsored project) ![]() It serves a University business purpose, such as instruction, research, or public service It is not prohibited by University policy, Sponsor policy or Federal regulations The cost must be reasonable, that is, the cost reflects what a prudent person might pay.Ĭosts must be handled consistently across the university by following Stanford policy.Ĭosts are defined as allowable or unallowable for reimbursement by the government. The cost must be allocable, that is, goods or services involved are chargeable or assignable in accordance with the relative benefits received by the project(s). The cost must be allowable as defined by federal regulations and/or by the terms of your particular award Stanford generally applies these cost principles to the expenditure of non federal funds as well, however, in some cases non federal sponsors define allowable/unallowable costs differently than federal sponsors.Īny cost charged to a sponsored project must satisfy the following criteria. These principles govern costs that may be charged to federally sponsored projects either directly or indirectly. Hansen Experimental Physics LaboratoryĪccording to Stanford policy and federal regulations, an expense qualifies as a direct cost for a sponsored project when it meets all four cost principles. Stanford Woods Institute for the Environment.Stanford Institute for Materials and Energy Sciences.Stanford Institute for Economic Policy Research.Stanford Human-Centered Artificial Intelligence.PULSE Institute for Ultrafast Energy Science.Kavli Institute for Particle Astrophysics and Cosmology.Geballe Laboratory for Advanced Materials.Freeman Spogli Institute for International Studies.Chemistry, Medicine and Engineering for Human Health.Center for Advanced Study in the Behavioral Sciences.Independent Laboratories, Centers & Institutes. ![]() University Corporate and Foundation Relations.Office of the Vice Provost & Dean of Research. ![]()
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